The Seller Information Sheet needs to be filled out completely and returned as soon as possible.

• The Seller Information Sheet will be sent to either the seller or to the listing agent to forward to the seller as soon as a binding contract is received by our office.
• Seller needs to provide his/her contact phone number, social security number, date of birth, email, all payoff information on any open mortgages (loan number, lender name and contact info), forwarding address, and signature to authorize the lender to release payoff information.
• If the property has mandatory HOA dues (whether a condo, townhouse, or subdivision), seller needs to provide the contact info for the HOA management company.

The seller will need to provide the buyer with an insurable title at closing.  Absolute Title will handle this process on behalf of the seller.

• Order a certified title and tax report to show any unpaid mortgages, liens, judgments, or taxes; all of these items must be paid and/or cleared prior to closing.
• We may request a copy of the seller’s owner’s title policy to clear/insure unresolved issues on the title.
• Seller may be asked to sign an affidavit to clear liens against similar names to the seller’s name, once we determine that the lien is not against our seller.
• All owners on the title must sign the sales contract and seller paperwork to sell the property.
• Any balance due to the HOA must also be paid and cleared.
• Seller will sign several affidavits at closing to confirm that there have not been any recent changes to the title, including last-minute conveyances, additional mortgages, or liens; this is required to update/complete the title search through the closing date.
• If the Seller is a corporation, estate, partnership, LLC, or trust, Seller will need to provide additional information, including authority to sell on behalf of the entity, corporate or partnership resolutions and tax ID numbers, operating agreements, trust agreements, and wills and probate documentation. If the owner has died, the probate process could delay closing until completed.
• If the Sellers are divorcing or divorced, Sellers will need to provide a copy of the divorce paperwork and any settlement agreement prior to closing.

• Once the seller has returned the Seller Information Sheet, Absolute Title will order payoffs on all mortgages disclosed on the sheet.
• If any additional (or old) mortgages or liens show up on the title search, Fryer will contact the seller for more information and the seller’s title policy.
• If there are personal liens or judgments against the seller, the seller may try to negotiate these payoffs prior to closing with the lienholder or creditor’s attorney.
• Once the payoffs are received, any additional payments made by the seller will not generate any automatic update to the payoff from the lender. Seller will be refunded any payoff overage by the mortgage company.
• Payoffs may require the addition of a late charge if the current month’s payment has not been made.
• Any positive escrow balance shown on a mortgage payoff will be refunded directly to the seller by the mortgage company, unless this balance has been netted from the mortgage payoff. Any negative escrow balance will be added to the payoff amount, along with any accrued late charges or other lender fees.

Sellers are encouraged to attend closing in person, and all owners must sign the seller paperwork. All sellers should bring their photo IDs to closing.

• Powers of Attorney can be used when a party can not attend closing in person.  Absolute Title can prepare and provide a Power of Attorney (POA) to be executed by a party to the transaction that can not attend closing.
• If the seller is signing at another location, the POA must be witnessed and notarized before returning the original to our office, along with the seller’s photo ID.
• The person needing a POA can also come to the office prior to closing and sign here with our witness/notary provided

• Seller may choose to get an Absolute Title escrow check for the proceeds or a bank wire for a nominal charge. We can not send wires to international bank accounts or to anyone other than the sellers on title, except to another title company for a future closing.
• Proceeds are released once all conditions of closing have been met: all seller signatures, buyer/borrower signatures and funds, lender approvals and funds, any title clearance issues, and receipt of all original documents.
• If the proceeds are to be split between owners, all owners must approve the split before or at closing; this includes divorce settlements and other co-owner arrangements.
• If the seller owes funds to close, those funds must be wired prior to closing.